10 Things You Should Know About Surety Bonding

Reprinted from suretyinfo.org

Making the right choice to mitigate and manage risk on construction projects and selecting the most fiscally responsible option to ensure timely project completion are imperative to a successful project - and a sound business. Gambling on a contractor or subcontractor whose level of commitment is uncertain or who could become bankrupt halfway through the job can be an economically devastating decision. Surety bonds offer the optimal solution: providing financial security and construction assurance by assuring project owners that contractors are capable, in the surety’s opinion, of performing a construction contract and paying specified subcontractors, laborers, and material suppliers.

1. A surety bond is a three-party agreement where the surety company assures the obligee (owner) that the principal (contractor) will perform a contract. Surety bonds used in construction are called contract surety bonds.
2. There are three primary types of contract surety bonds. The bid bond assures that the bid has been submitted in good faith, that the contractor intends to enter the contract at the price bid and provide the required performance and payment bonds. The performance bond protects the owner from financial loss in the event that the contractor fails to perform the contract in accordance with its terms and conditions. The payment bond assures that the contractor will pay certain workers, subcontractors, and materials suppliers.
3. Most surety companies are subsidiaries or divisions of insurance companies, and both surety bonds and insurance policies are risk transfer mechanisms regulated by state insurance departments. However, insurance is designed to compensate the insured against unforeseen adverse events. The policy premium is actuarially determined based on aggregate premiums earned versus expected losses. Surety companies operate on a different business model. Surety is designed to prevent loss. The surety prequalifies the contractor based on financial strength and construction expertise. The bond is underwritten with little expectation of loss.
4. In 1984 Congress passed the Heard Act to protect federal projects from contractor default and protect subcontractors from nonpayment by contractors. The Heard Act was supplanted by the Miller Act in 1935, which basically requires performance and payment bonds in excess of $100,000 and payment protection for contracts between $30,000 and $100,000. A corporate surety company issuing these bonds must be listed as a qualified surety on the Treasury List. Also, almost all 50 states, the District of Columbia, Puerto Rico, and most local jurisdictions have enacted similar legislation requiring surety bonds on public works. These generally are referred to as “Little Miller Acts.” Owners of private construction also manage risk by requiring surety bonds.
5. Construction is a risky business. Of 1,424,124 contractors in business in 2007 only 969,937 were still in business in 2009 - a 31.9% failure rate. Surety bonds offer assurance that the contractor is capable of completing the contract on time, within budget, and according to specifications. Specifying bonds not only reduces the likelihood of default, but with a surety bond, the owner has the peace of mind that a sound risk transfer mechanism is in place. The burden of construction risk is shifted from the owner to the surety company.
6. Surety bond premiums vary from one surety to another, but can range from 0.5% to 2% of the contract amount, depending on the size, type, and duration of the project and the contractor. Typically, there is no charge for a bid bond if performance and payment bonds are required on the project. In many cases, the cost of a payment bond and a 12-month maintenance bond is included with the purchase of a performance bond.
7. The surety company’s rigorous prequalification of the contractor protects the project owner and offers assurance to the lender, architect, and everyone else involved with the project that the contractor is able to translate the project’s plans into a finished project. Surety companies and surety bond producers have been evaluating contractor and subcontractor performance for more than a century. Their expertise, experience, and objectivity in prequalifying contractors is one of a bond’s most valuable attributes. Before issuing a bond, the surety company must be fully satisfied that the contractor has, among other criteria:
   • good references and reputation;
   • the ability to meet current and future obligations;
   • experience matching the contract requirements;
   • the necessary equipment to do the work or the ability to obtain it;
   • the financial strength to support the desired work program;
   • an excellent credit history; and
   • an established bank relationship and line of credit.
8. Contractor default is an unfortunate, and sometimes unavoidable, circumstance. In the event of contractor failure, the owner must formally declare the contractor in default. The surety conducts an impartial investigation prior to settling any claim. This protects the contractor’s legal recourse in the event that the owner improperly declares the contractor in default. When there is a proper default, the surety’s options often are spelled out in the bond. These options may include the right to re-bid the job for completion, bring in a replacement contractor, provide financial and/or technical assistance to the existing contractor, or pay the penal sum of the bond. That owners have been shielded from risk is evidenced by the fact that surety companies have paid more than $10.1 billion due to contractor default since 1995, according to The Surety & Fidelity Association of America, Washington, DC. In 2009, the surety industry paid more than $84.4 million in losses on private construction and more than $1.6 billion since 1995.
9. When bonds are specified in the contract documents, it is the contractor’s responsibility to obtain them. The contractor generally includes the bond premium amount in the bid and the premium generally is payable upon execution of the bond. If the contract amount changes, the premium will be adjusted for the change in contract price. Contract surety bonds are a wise investment - providing qualified contractors and protecting public owners, private owners, and prime contractors from the potentially devastating expense of contractor and subcontractor default.
10. After analyzing the risks involved with a construction project, consider how surety bonds protect against those risks. Owners, lenders, taxpayers, contractors, and subcontractors are protected because:
    • The contractor has undergone a rigorous prequalification process and is judged capable of fulfilling the obligations of the contract;
    • Contractors are more likely to complete bonded projects than non-bonded projects since the surety company may require personal or corporate indemnity from the contractor;
    • Subcontractors have no need to file mechanics’ liens on private projects when a payment bond is in place;
    • Bonding capacity can help a contractor or subcontractor grow by increasing project opportunities and providing the benefits of assistance and advice of the surety bond producer and underwriter;
    • Surety companies may prevent default by offering technical, financial, or management assistance to a contractor; and
    • The surety company fulfills the contract in the event of contractor default.

For more information about bonding, visit Surety Information Office. 

Turner School Classes to Begin in LA

http://2014-tscm-session-one.eventbrite.com/

Director's Message

As the holidays season gets into full swing and another year draws to a close, it is nice to reflect on what we have learned throughout the year and what we hope to achieve in the year to come. When I think about 2013, the overwhelming sense I have is one of gratitude. I want to pause for a moment and give thanks to you, our loyal clients, corporate and community partners, friends, and colleagues for allowing us to work alongside you and to serve the small business community.

Looking ahead to 2014, as a leading small business resource in Southern California, we remain committed to small business success and will continue to expand our services and develop new offerings designed to assist small businesses connect to opportunities, and help them thrive.

It is our sincere hope that this holiday season will find you surrounded by the people that matter most and we wish you blessings, happiness, and prosperity.

Best wishes,

Leila Mozaffari

Director

Orange County SBDC

Step 1 in Successfully Competing for Contracts

Do you have sufficient cash flow to be able to complete a contract?

In much the same way as business and marketing plans are key elements for a successful business, having a well thought out plan for competing for government and corporate contracts is a must. The plan focuses on many aspects including target markets/agencies/corporations, marketing techniques, strategic partnerships, certifications, and building capacity. One often overlooked area is "Do you have the cash flow capacity to successfully perform on the contract should you win the award?" The time to review your financial statements, update cash flow projections, and review financial options is before you start marketing to any agency or corporation. Your financial statements will provide you with historical data about your past performance and show how much of a profit or loss you are making. Consider the following points when determining if your business is ready to step into the contracting arena: Are you currently making a profit each year or at a minimum, breaking even? Do you have a cash surplus at the end of each month? If you do, is it sufficient to cover all of your employee expenses and material costs associated with taking on a new contract? Do you have access to an additional cash resources, such as a business line of credit, should you need it to cover your expenses? Your business needs to be stable and financially secure. As you apply for many of the certification programs, you will be required to provide financial statements and tax returns to the entity conducting the certification evaluation. Government agencies and corporations want to do business with companies that are financially solid. They want to know that the business they are awarding a contract to will have the financial resources to successfully perform on the contract. They want you to succeed. Many corporations won't award a contract to a small business if the award exceeds a specific percentage of the small businesses total revenue. For example, if you want to do business with Costco, they will not award any contracts that exceed 20% of your total revenue. If you aren't seeing a cash surplus at the end of each month, you need to reconsider or delay your plan to look for government and corporate contracts. The longer standard payment terms of a government agency can stress the cash flow capacity of a business. For example, the State of California's standard terms are 45 days. You still need to pay your employees and material suppliers even while you are waiting to get paid. If you take on a new contract, will you need to add employees? Can you get terms from your suppliers that will better fit the payment schedule of your contract? Will you be able to negotiate progress payments into the contract? Have you considered the potential for higher operating expenses for items such as higher insurance coverage, which is often required? Before you venture off bidding on new contracts, you should consider whether or not you have some form of emergency fund that you can tap into if the need arises. A business line of credit can be a good safety net for you should the cash flow get tight. You should use it only to cover the necessities and be diligent about paying it back once you receive payment. If you don't currently have a line, start to shop around to see if you qualify and if you do, how much of a line can you expect to get. Credit and collateral will be keys in helping you secure a line. If your credit is a challenge, then you need to begin right away to understand what the problems are and how you might begin to repair your credit. The Orange County SBDC is a great way to find help in developing your plan for successfully competing, winning, and completing for government and corporate contracts. Visit our website www.ocsbdc.org or call 714.564.5200 to determine if the SBDC is a good resource for you.

State of California • Department of Transportation

INFORMATIONAL NOTICE

___________________________________ _
CONSTRUCTION PRIME CONTRACTORS AND SMALL BUSINESS OWNERS ARE INVITED TO A
Mandatory Pre-Bid Meeting for Contract No. 12-OF96E4 A High Occupancy Vehicle (HOV) lane widening project on Interstate 5 in the cities of San Juan Capistrano, Dana Point and San Clemente, in Orange County, from 0.4 miles north of Camino de Estrella overcrossing, to 0.2 miles south of San Juan Creek Road undercrossing. Please click on the link for further information: http://www.dot.ca.gov/hq/esc/oe/weekly_ads/all_adv_projects.php

Attendance is MANDATORY for those interested in bidding.
Please note new date: Monday, October 7, 2013
1:30 pm to 3:30 pm 

Prudential Building

3333 Michelson Dr.

Ground Floor Auditorium

Irvine, CA 92612

(near Caltrans Headquarters)

 

 

This meeting is an important opportunity for Certified Small Businesses, Disabled Veteran Business Enterprises, and Disadvantaged Business Enterprises to network with prime contractors who plan to bid on this project. The meeting will present partnering opportunities for prime contractors and subcontractors and allow them to meet and develop relationships that enable successful bidding on this project and future projects. 





 

 

If you plan to attend, please RSVP:
Elizabeth Philippon, Caltrans District 12 Small Business Liaison
(949) 724-2021
Parking is available in Parking Garage #1, located to the north, behind the Prudential Building.
Cost for parking is $5 per hour, with a maximum of $20 per day.

Caltrans, Your Partner For Success

For information and to register...